Privacy Policy for HunnyDewBee

Last Updated: August 25, 2026

Thank you for using HunnyDewBee ("we," "us," or "our"). This Privacy Policy explains how we collect, use, and protect your information when you use our mobile application (the "App").

By using the App, you agree to the terms of this Privacy Policy. If you do not agree with the practices described in this policy, please do not use the App.

1. Information We Collect

1.1 Contact Information
- Name: We collect your name to personalize your experience and display it to family members you share todos with.
- Email Address: We collect your email address for account authentication and to send important account-related communications.

1.2 User Content
- Todos and Family Data: The todos you create and the family ("hive") information you share, such as member names and assignments.
- Photos: You may optionally upload a profile picture. It is stored to provide app functionality and personalize your experience.
- Hive Mind AI Chats: If you use the Hive Mind assistant, the messages you send it and the responses you receive are saved on our servers as your chat history (see Section 5).
- Notebook Content: Notebook pages are stored only on your device. When Hive Mind organizes a page into suggested todos, that page's text is sent to our cloud AI provider (see Section 5).

1.3 Identifiers
- User ID: We generate a unique identifier for your account to manage your data and enable family sharing features.

1.4 Usage Data
- Product Interaction: We collect information about how you interact with the App (such as features used and actions taken) to improve our services and understand usage patterns.

2. How We Use Your Information

We use the information we collect for the following purposes:

- App Functionality: To provide core features including todo management, family sharing, and notifications.
- Hive Mind AI: To power the Hive Mind assistant — answering your questions, helping you plan, and turning notebook pages into todos.
- Product Personalization: To customize your experience, such as displaying your name and profile picture to family members.
- Analytics: To understand how users interact with the App and improve our services.

3. Third-Party Services

We use the following third-party services to operate the App:

- Supabase: We use Supabase for database storage, user authentication, and real-time data synchronization. Your data is stored on Supabase's secure cloud infrastructure. Learn more at https://supabase.com/privacy.
- OpenAI: Generates Hive Mind AI replies in the cloud. It receives the chat and todo content described in "AI Features (Hive Mind)" (Section 5) and processes it to answer you; it does not use this content to train its models and keeps it for at most 30 days (see Section 5). See https://openai.com/policies/
- Apple: Sign in with Apple, in-app purchases, and on-device AI processing (Apple Intelligence) on supported devices. If you sign in with Apple, Apple provides us with your name and email address (or a private relay email) according to your preferences.

4. Data Storage, Encryption, and Security

Your data is stored on Supabase's cloud servers. Different types of data get different levels of protection.

End-to-end encrypted. Your todos (titles, descriptions, and subdos), your family's name and member nicknames, and the content of push notifications are end-to-end encrypted. Your device encrypts them before they leave it, and only the devices in your family group hold the keys. We cannot read this data, and neither can our hosting provider.

Encrypted on our servers. Your profile details (such as your name) and your app settings are stored encrypted, but the information needed to unlock them currently also lives on our servers. Someone with full access to our servers could technically read them. We are moving this data to keys held only on your devices; until that work is complete, it does not have the same end-to-end guarantee.

Readable. Your email address, which we need in readable form to sign you in and contact you, and your Hive Mind AI chat history, described in "AI Features (Hive Mind)" below.

When someone leaves or is removed from your family, our servers stop syncing your family's data to them. Data already saved on their device may remain readable on that device.

- All data is encrypted in transit. We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.
- While we strive to protect your information, no method of transmission over the internet or electronic storage is 100% secure.

5. AI Features (Hive Mind)

If you subscribe to Hive Mind and use the AI assistant, here is what happens with your data.

What the AI uses. To answer you, the assistant uses your message together with your hive's todo content. Any todo in your hive may be sent for this purpose, whether or not your message refers to it. The content sent may include todo titles and descriptions, due dates, priorities, completion status, who a todo is assigned to, your family's name, family member names and roles, and your time zone.

Where replies are made. On iPhones that support Apple Intelligence, many replies are made on your device and are marked "On-device" in the chat. Other replies are made in the cloud: your message, recent messages from the same conversation, and the todo content described above are sent to OpenAI, our AI provider, to produce the reply. We send these requests with a setting that tells OpenAI not to store them. OpenAI does not use data sent to its API to train its models, and may keep these requests for up to 30 days solely to monitor for abuse before deleting them.

What you can control. The App determines which replies are made on your device and which are sent to the cloud AI provider. You cannot choose this for an individual message, and you cannot limit which of your todos are included. Because this content becomes part of your chat history, consider it before using Hive Mind with information you would not want stored in a form we can read.

Chat history. However a reply is made, the conversation — your messages and the assistant's replies — is saved to your account on our servers so your chats are there when you come back and on your other devices. Chat history is protected with encryption in transit and at rest, but it is not end-to-end encrypted: unlike your todos, it is technically readable on our servers. Please don't put anything into a chat that you would not want stored this way.

Notebook. Notebook pages are stored only on your device — we never receive them as pages. When Hive Mind organizes a page into suggested todos (when you ask, or automatically after you finish writing on a page), that page's text and some of your existing todo titles are sent to the cloud AI to make the suggestions. The suggestions come back to your device, and any todos you accept are created end-to-end encrypted like every other todo.

How long we keep chat history, and how to delete it. Chat history is kept until you delete it. Swipe left on a conversation in your chat history to delete it from our servers. Deleting your HunnyDewBee account deletes all of your chat history along with the rest of your data. We do not currently delete old conversations automatically.

6. Your Rights

You have the following rights regarding your data:

- Access: You can view your personal information within the App's settings.
- Update: You can update your name, email, and profile picture at any time through the App.
- Delete: You can delete your account from Profile -> Settings inside the App. If you need help, you can also contact us at [email protected]. Deleting your account deletes all of your data from our servers — including your encrypted todos, family data, and your Hive Mind chat history — though some data may persist in backups for a limited period before those backups are cycled out.

If you are in the European Economic Area or the United Kingdom, we process your personal data to perform our contract with you (providing the App and, if you subscribe, Hive Mind), for our legitimate interests (keeping the App secure and improving it), and with your consent where the law requires one. You also have the rights to correct and export your data, to object to or restrict certain processing, and to complain to your local data protection authority.

We do not sell your personal information.

7. Children's Privacy

HunnyDewBee is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us at [email protected], and we will take steps to delete such information.

8. Data Retention

- We retain your personal data for as long as your account is active or as needed to provide you with our services.
- If you delete your account, we will delete your personal data — including your Hive Mind chat history — within 30 days, except where we are required to retain it for legal purposes.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy in the App and updating the "Last Updated" date above. We encourage you to review this Privacy Policy periodically.

10. Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy or your personal data, please contact us at:

Email: [email protected]

By using HunnyDewBee, you consent to the terms of this Privacy Policy.